Provides clerical and administrative support to the Human Resources Department on all personnel and HR matters. Provides prompt customer services and communications to internal and external individuals. Requirements for this job change frequently with changing priorities.

• Perform customer service functions by responding to employee requests and questions via phone, email, or in person.
• Responsible for the new hire onboarding for assigned companies to include scheduling pre-employment tests, review background check results, enter new hire information into various systems, create and maintain employee file, reporting employees to the state, and acting as main administrator of E-Verify.
• Process terminations to include termination letters, system maintenance and applicable benefit forms and appropriate, timely communications.
• Verify mariner credentials, enter licenses, certifications, tests and trainings into internal systems.
• Verify and maintain I-9 documentation for active and terminated employees.
• Process lifecycle activities in ADP such as position changes, transfers, and pay changes.
• Maintains other records, reports, and logs to conform to EEO regulations.
• Managing employee physical and drug testing results and reconciling medical testing invoices.
• Creating and running reports using ADP.
• Create letters using mail merge.
• Process educational reimbursements.
• Create sea time letters and random drug testing letters for maritime employees.
• Ensure accurate and timely maintenance of files and records.
• Accurate, courteous, timely response to customers, vendors, employees regarding inquiries.
• Contribution to daily administrative activities of organization.
• Assist with general office maintenance and clean up as necessary.
• Assist Human Resources Director as requested.
• Performs other related duties as required.

• High School diploma or GED.
• A minimum of two years’ experience in an office environment, HR preferred.
• Experience using ADP, Cornerstone OnDemand, SharePoint, and iCIMS preferred.
• Computer skills that include, but not limited to: Microsoft Word, Excel & Outlook and typing of a minimum of 60 words per minute.
• Must be able to multi-task and prioritize in a fast paced, high volume setting.
• Extremely detail oriented with a high degree of accuracy.
• Exceptional verbal, written and interpersonal communication skills are a must along with a positive, can-do attitude.
• Maintain the confidentiality of all sensitive communications.
• Ability to work with all levels of employees using courtesy, tact, and good judgment.
• Ability to understand and execute complex oral and written instructions.
• Must be able to read, speak, write, type, and understand English in person and over phone.
• Valid Washington State driver's license.

• Work with computers, fax machines, copiers, mail/postage machines, telephones.
• Required to sit for long periods of time.
• Infrequent light physical effort required.
• Must have reliable transportation and be able to run errands.

• Normal office hours are 8:00 a.m. to 5:00 p.m. Monday through Thursday. Friday can be flexible in-office or remote, however it may be required to be in office on Fridays, as needed.
• It is expected that you may work beyond normal office hours as required, based on department demands, goals and projects.

Centerline Logistics is a leading provider of marine transportation services in the United States. Centerline Logistics operates on the United States West Coast (including Alaska and Hawaii), United States East Coast (including Puerto Rico), the United States Gulf Coast and the Mississippi River System. Services provided include the transportation and storage of petroleum products, tanker escort, ship assist, the transportation of general cargo and rescue towing. Centerline Logistics is the parent company of eight businesses specializing in marine services and a bulk liquids terminal business. Centerline Logistics provides accounting, administrative, human resources, safety and environmental services, and other support to the subsidiary companies.

The Company offers Medical, Dental, Vision, Life and AD&D options to our employees and their eligible dependents after meeting Company requirements. 401(k) options, Disability Insurance, sick pay, vacation pay, 10 paid holidays per calendar year (subject to work schedule) and Healthcare and/or Dependent Care FSAs are also available to our employees after meeting Company requirements. All benefits information may be subject to change based on any current or updated benefit plan year changes and/or Collective Bargaining Agreements.

We are an Equal Employment Opportunity and Drug Free Work place. Pre-employment drug testing is required.