Centerline Logistics Corporation

Operations Administrative Coordinator

Job Location US-CA-Alameda
Posted Date 1 month ago(10/31/2022 4:00 PM)
ID
2022-1931
Company
Alameda, CA
Type
Regular Full-Time

Overview

Assistant to the Operations and Administration Department, and other departments as needed.

Responsibilities

  • Answer incoming calls to main line and transfer as needed.
  • Coordinate operational needs with manager, day to day.
  • Coordinate local Human Resources and Accounting needs with Seattle.
  • Coordinate paperwork filing and distribution.
  • Receive and distribute U.S. mail and deliveries to local employees and forward applicable mail and deliveries to HMS Branches.
  • Manage lobby, crew trailer and conference room organization.
  • Coordinate, purchase, and store office and kitchen supplies weekly.
  • Maintain crew commissary budget and spreadsheet and report variances to Manager.
  • Coordinate pre-employment, annual and random testing for employees.
  • Assist with New Hire Packages as needed.
  • Compose and deliver purchase orders as needed.
  • Maintain the confidentiality of all sensitive communications.
  • Complete various administrative tasks assigned by multiple departments within the Company.

Other duties as assigned.

Qualifications

  • Three years of administrative experience.
  • High School Graduate or GED.
  • Associate degree or Bachelor degree preferred.
  • Proficient with Microsoft Suite and operating standard office equipment including computers, multi-line phones, copiers, and mail machines.
  • Professional appearance and telephone manner.
  • Ability to work independently on assigned tasks with minimal or no guidance. Strong communication skills both orally and written.
  • Ability to work on multiple tasks and meet deadlines in a fast-paced environment.
  • Strong organizational skills with attention to detail and accuracy.
  • Must have proven ability to work with all levels of the organization, and possess strong interpersonal and customer service skills with a professional demeanor.
  • Proven ability to maintain the confidentiality of sensitive information and communications.
  • Valid State driver’s license.
  • Must be able to read, speak, write, type, and understand English in person and over telephone.

Job Condition and Environment

  • Standard office environment. 
  • May be required to support occasional outdoor events.
  • Must be physically fit and able to perform normal office tasks such as carrying and putting away office supplies and groceries. Able to push a supply cart and lift and carry up to 30 lbs.
  • Must have reliable transportation and be able to run errands.

Expected Hours of Work

  • Normal office hours are 8:00 a.m. to 5:00 p.m. Monday through Friday, overtime or weekends maybe be required.

Company Overview

Centerline Logistics is a leading provider of marine transportation services in the United States. Centerline Logistics operates on the United States West Coast (including Alaska and Hawaii), US East Coast (including Puerto Rico), the U.S. Gulf Coast and the Mississippi River System. Services provided include the transportation and storage of petroleum products, tanker escort, ship assist, the transportation of general cargo and rescue towing. Centerline Logistics is the parent company of eight businesses specializing in marine services and a bulk liquids terminal business. Centerline Logistics provides accounting, administrative, human resources, safety and environmental services, as well as operational oversight to the subsidiary companies.

 

Centerline Logistics offers competitive benefit and compensation packages. We are an Equal Employment Opportunity and Drug Free Work place. Pre-employment drug testing is required.

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