Centerline Logistics Corporation

Executive Assistant

Job Location US-WA-Seattle
Posted Date 1 month ago(5/20/2021 6:53 PM)
ID
2021-1772
Company
Seattle, WA
Type
Regular Full-Time
FLSA Status
Non-Exempt

Overview

Provides support for various administrative functions including legal, human resources, accounting, and the executive team. Specifically; interface with operations, safety, human resources, accounting, nurse case managers, insurance, attorneys and other parties to ensure claims processes are followed from start to finish.  Ensure compliance is met on state, federal and maritime laws.  Analyze and develop the administrative processes and procedures to maximize effectiveness and efficiency.  Reconciliation of crew travel. Maritime/Jones Act experience preferred. 

Responsibilities

  • Executive Team
    • Scheduling of appointments, coordination of calendars, and travel bookings as required
    • Other tasks as assigned
  • Claims / Legal
    • Follow-up on all cases, including the investigations, and keep all documentation current.
    • Track and maintain all emails and correspondence.
    • Maintain contact with employee and nurse case manager through the claims process.
    • Track Maintenance & Cure and Continuation of Voyage to ensure payments are correct.
    • Gather all Hull damage claim reports and Oil Pollution Incidents. Work with Operations/HSQ department, and surveyor and/or counsel.
    • Track all expenses for reimbursement of insurance.
    • Notification of Insurance (entities P&I/Hull & Machinery)
    • Work with Safety Managers and/or Nurse Case Managers on the current status of an employee’s claim.
    • Work with insurance companies to confirm claims are being managed.
  • Accounting and Human Resources
    • Provide system admin duties on the corporate travel system and conducts travel credit card expense reconciliations.
    • Assist the HR, Legal and Accounting department and management with various research projects and/or special projects

Qualifications

  • Bachelor's degree and a minimum of five years of administrative experience.
  • Strong people and operational management skills.
  • Extensive knowledge of medical conditions and terminology.
  • Excellent oral, written communication and interpersonal skills. 
  • Ability to deal with others using courtesy, tact, and good judgment. 
  • Maintain the confidentiality of all sensitive communications. 
  • Ability to understand and execute complex oral and written instructions. 
  • Proficient computer skills using Microsoft Word, Excel and Outlook.

Job Condition and Environment

  • Duties are performed in a normal office environment while sitting at a desk.

Expected Hours of Work

  • Normal office hours are 8:00am to 5:00pm Monday through Thursday.
  • Friday is an optional remote work from home day.

Company Overview

Centerline Logistics is a leading provider of marine transportation services in the United States. Centerline Logistics operates on the United States West Coast (including Alaska), New York Harbor, the U.S. Gulf Coast and the Mississippi River System. Services provided include the transportation and storage of petroleum products, tanker escort, ship assist, the transportation of general cargo and rescue towing. Centerline Logistics is the parent company of eight businesses specializing in marine services and a bulk liquids terminal business. Centerline Logistics provides accounting, administrative, human resources, safety and environmental services, as well as operational oversight to the subsidiary companies.

 

Centerline Logistics offers competitive benefit and compensation packages. We are an Equal Employment Opportunity and Drug Free Work place. Pre-employment drug testing is required.

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